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Business Continuity

Hiring Freeze


Effective July 1, 2020, UMBC moved from a hiring pause to a hiring freeze for all vacant regular exempt, non-exempt, and contingent II staff positions. Departments with a critical staffing need may continue to submit a request through the University’s hiring exception process.

Travel


Following guidance from the Governor, all University-related out-of-state travel for faculty, students, and staff is suspended. We strongly advise against any personal non-essential international or national travel. If you choose to travel, know that even a country not currently experiencing an outbreak could be declared a high-risk area, resulting in heightened exposure to the virus, difficulty with departure, immigration barriers in returning to the U.S., and possible quarantine or self-isolation upon arriving in the U.S. If you are traveling in the U.S., be aware of how the area you are traveling to may be impacted and plan accordingly.

Payroll


For questions about timesheets, payroll, and check distribution, visit Human Resources’ COVID-19 FAQs.

Procurement of Goods


Given the current logistical challenges related to the delivery of goods, all transactions should use the central receiving address for campus delivery. This address remains the only address enabled in Paw and should also be used for any P-card orders that will be delivered to campus. Central Receiving staff are delivering and securing packages in the offices of the ordering departments around campus. Central Receiving staff can be contacted at 410-455-2317 to determine the location of packages.

If an order requires an alternative delivery address, contact Elizabeth Moss, prior to placing the order.

Payment Processing


Business services is processing payments as normal, including payment requests, supplier invoices, and employee and student reimbursements. However, processing time may be delayed due to the State’s General Accounting Division and UMBC’s Business Services unit predominantly working remotely. In order to assist Business Services to efficiently process payments, please remember to:

  • Remove alcohol from reimbursement requests and ensure all receipts are legible;
  • Enter a receipt in Paw for purchase order payments; and
  • Ensure the remit address in Paw exactly matches the remit address on the invoice. If not, please open an RT ticket in the AP queue and attach the invoice with an explanation.

Employee Reimbursements


As of April 8, 2020, employees will not be reimbursed for purchases made during this period of telework without the proper documentation and prior approval from their supervisor. Email approvals are acceptable. During this time, the State of Maryland will reimburse for sales tax.

Expense Reporting


In order to fully report the financial impact of COVID-19 to the University System of Maryland, the State of Maryland, and other organizations, please track all expenses related to COVID-19 separately. Guidance for collecting expenses is located here.

Supervisor/Department Head Resources


Please review Supporting Remote Employees for engagement strategies, tips, and resources. Stay tuned on this site for continued updates and resources as they are announced.

Remote Work


  • All UMBC staff are presently eligible to telework, including regular exempt and non-exempt staff, contingent I and contingent II employees, regular faculty, graduate assistants, postdoctoral fellows, student employees, adjunct faculty, hourly faculty, and other employees whose duties can be accomplished via remote work safely and productively.
  • The restriction on teleworking from home while caring for children or other dependents will be waived if the employee believes they can safely and productively telework while providing any necessary care.
  • Review HR’s Remote Work Guidance for Employees for tips and resources to help you be a successful teleworker.
  • See UMBC’s Remote Workspace Checklist and consult with your immediate supervisor regarding equipment and access to systems to help you to work remotely.
  • For information on UMBC’s free tools for video conferencing, chat, collaboration, and online storage, see the Division of Information Technology’s Business Continuity page.
  • Review DOIT’s Help Yourself Checklist and Purchasing a New Computer guide.
  • Be vigilant about your online security. The number of scams and phishing messages circulating around our community and the internet has increased significantly. In order to keep up with the new threats to our community, DoIT has created a comprehensive security website.